Planning and Zoning Commission
40 Old Farms Road Willington, CT 06279
March 17, 2009 – 7:30 PM
Meeting Minutes
A. Call to Order
Matt Ellis called the meeting to order at 7:30 p.m.
B. Roll Call
Members Present:
Matthew Ellis
John Sullivan
Edward Standish
Tom Murphy
Phil Nevers
Peter Latincsics
James Poole
Member Absent:
Andy Marco
Also Present
G. Jones
Public Hearing
M. Ellis called the public hearing to order at 7:30. J. Poole was seated for P. Latincsics.
PZC2009 – 2 Application for a Special Permit to open a Martial Arts School at 11 Phelps Way Applicant: R & D Kempo Owner: C & S Willington LP (Received March 3, 2009 Public Hearing March 17, 2009 Decision within 65 days after close of P.H.).
J. Poole recused himself.
M. Ellis asked if the business was changing and the applicant, R & D Kempo, said it was not. They have run out of room. M. Ellis asked if the stairs up to the loft were going to be taken out and the applicant said not at this time. He said he may want to do an amendment at a later date. Clem Langlois, of C & S Willington LP, said the applicant may want to expand in 6 months but will leave the staircase as is for now. M. Ellis asked about the windows upstairs and expressed his concern on the size of the windows and the possibility of a hazard. He believes they would have to put a railing in. Mr. Langlois said he would contact the building inspector regarding this.
T. Murphy asked about an exit off the back. Mr. Langlois said, per the building inspector, the square footage is not enough to require an exit off the back. He said it will change if the square footage increases.
J. Poole of the Economic Development Commission said the applicant is doing a great job in their current location and it would be a great asset providing everything is approved by planning and zoning including the signage. Mr. Langlois said they are still working on the signage. M. Ellis asked if all necessary permits have been pulled and G. Jones said yes.
E. Standish motioned to close the public hearing. P. Nevers seconded the motion. All in favor. Motion carried.
Regular Meeting
PZC2009 – 2 Application for a Special Permit to open a Martial Arts School at 11 Phelps Way Applicant: R & D Kempo Owner: C & S Willington LP (Received March 3, 2009 Public Hearing March 17, 2009 Decision within 65 days after close of P.H.).
J. Poole recused himself.
G. Jones commented on the application. He felt the applicant should provide plans of the upstairs if they are going to utilize it. He said the signage needs to be approved and they need approval from the Health District and the Fire Marshal. G. Jones asked for an overall upgraded site plan. M. Ellis said he would like the footprint of the inside of the building delineated. The commission said the applicant can mark the measurements on the current plan. G. Jones said this was a condition of the approval on the special permit for ECHN. A discussion was held.
P. Nevers motioned to approve the application with the following requirements.
1. Plans submitted to show the inside delineation of all the stores in the building.
2. Approval of the Fire Marshal
3. Final approval from the Health Department
4. Update plans to show the space upstairs
5. Signage approved and conforms to existing signage of the building
6. Permit to be renewed annually
J. Sullivan seconded the motion. All in favor. Motion carried.
New Business
Review Capital Improvement Program for Fiscal Year 2010 – 2014
J. Poole said the CIP has been amended from the one provided to the commission. The numbers have not changed but the dates have. J. Poole explained the 2010 – 2014 worksheet to the commission.
P. Latincsics arrive at 7:50 and was seated for A. Marco.
J. Poole said the town hopes to add to the reserve fund next year but will not be this year. He said the CIP is a planning committee for the town. He said they put together a package that the Board of Selectmen can accept, amend or reject. A discussion was held. P. Latincsics said the CIP can impact the look of the town and that is why the Planning and Zoning Commission is asked for approval.
J. Poole explained the process and various line items. A discussion was held on the leased fire trucks and the reserve fund.
J. Sullivan motioned to accept the Capital Improvement Program for Fiscal Year 2010 – 2014. P. Nevers seconded the motion.
Minutes
M. Ellis motioned to approve the minutes of March 3, 2009. J. Sullivan seconded the motion. All in favor.
Correspondence
1. Letter from Windham Region Council of Governments to the Town of Coventry regarding the 8-Lot Subdivision on Babcock Hill Road.
2. Letter from Windham Region Council of Governments to the Town of Coventry regarding Farm Quarters.
3. Letter from Windham Region Council of Governments to the Town of Coventry regarding signage.
4. Letter from Connecticut Water to Planning & Zoning with the In Your Community newsletter enclosed.
5. Letter from Town of Willington to Stock N’ Lock on the termination of the contract.
6. A letter from Planning and Zoning to CSB Properties regarding the violation of their special permit.
7. A letter to the Planning and Zoning Commission from Filip Associates regarding the Moratorium and the exemption of two and three lots.
Staff Report and Discussion
G. Jones said activity is picking up in the office but he had nothing additional to report.
J. Poole expressed his disapproval on the 1 house lot on Village Hill Road that has been completely cleared and asked the commission to take a ride by.
A discussion was held on the building site and the reclamation of property on Ruby Road and the commission expressed concern on the work being done. G. Jones said he has been out to the property and, as far as he can see at this time, they are conducting work according to their reclamation plan. A discussion was held on reclaiming property.
Meeting Adjourned
Michele Manas
Recording Clerk
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